Terms of Reference and Constitution
1. Origin
- Set out where the body came from, why it was set up, by whom and what type of body it is, for example, Committee of Council.
- State if there is a legislative or regulatory requirement for the existence of this body and provide details if so.
2. Purpose
- To provide an opportunity to discuss general matters of health and safety with those representing the workforce in order to drive a positive health & Safety culture.
- The Chair is responsible for ensuring that any equality impacts against each project/policy/process/procedure have been considered as part of the decision-making process.
3. Responsibilities and activity
- To consider and comment on existing and emerging trends, changes to policy and operational concerns raised by Union Safety Representatives or other members of staff or students.
- To obtain feedback and relay comments about health and safety matters.
- To meet a minimum of three times a year with minutes and recommendations of those meetings reported to the University Executive Board.
- Ensure the body is fit for purpose by performing an effectiveness review every three years.
- Identify any financial authority attributed to the body.
- This Group discharges the legal obligation for consultation required by the Safety Representatives and Safety Committee Regulations 1977.
4. Reporting arrangements
- To report to the Vice-Chancellor via the University Executive Board.
- Frequency of reporting
- Which bodies, if any, report to this body.
5. Constitution
- Chair: Vice-President (Operations)
(Member and representative of the University Executive)
- Vice-Chair(A senior academic i.e. a Dean)
- 6 x Union Safety representatives:
- Two representatives of UCU
- Two representatives of UNISON
- Two representatives of UNITE
- Executive Director Risk, Safety & Resilienceor nominee
- Director Health & Safety Operations (ex-officio)
- Executive Director of Estates and Facilities or senior nominee
- Executive Director of Human Resources or Employee Relations nominee
- See Annex 1 for current membership
Quorum and frequency
Quorum
- Quoracy is a minimum attendance of 1/3 of the membership plus 1 person, plus any defined roles [roles are optional] to be able to take decisions where appropriate.
Frequency of meetings
- To meet a minimum of three times per academic year.
Resources
- Secretariat support provided by Governance Services