1. The degree of Doctor of Medicine may be awarded by the Senate to candidates who, to the satisfaction of the Faculty of Medicine, have successfully pursued a programme of registered study as described in the following regulations and have fulfilled any other University requirements. (See Note 1)
   

2. Candidates must hold a medical qualification which is recognised by the General Medical Council for the United Kingdom, and must have held this qualification for at least three years by the date of submission of the thesis or published works.
   
   
3. In addition, candidates must be employed during their period of registered study in appropriate clinical or scientific work in hospitals or institutions associated with the Faculty of Medicine.
   

4. The candidate's application, proposed area of research, and programme of study must be approved by the Faculty of Medicine. Candidates will be registered in the Faculty of Medicine.
   
   
5. In approving candidature, the Faculty shall state the effective starting date, which shall not normally be backdated by more than 3 months.
   
   
6. The programme of study shall be one of part-time study and research for a minimum period of twenty-four months and a maximum period of forty-eight months. A candidate who fails to submit a thesis by the end of the maximum period of study shall be deemed to have withdrawn from the programme. This time limit may be extended by Senate on the recommendation of the Faculty in special circumstances.
   
   
7. A candidate will be expected to take part in a programme of graduate studies, including lectures, seminars and associated assessments, to the satisfaction of the Head of the candidate's Research Group or Division.
   

8. Every candidate shall be allocated to a supervisory team by the Faculty Graduate School directorate on the recommendation of the Director of the Faculty Graduate School. The supervisory team shall consist of at least two supervisors, one of whom will be the 'main supervisor'. The supervisory team shall also include a named 'co-ordinating supervisor', who will normally also undertake the role of 'main supervisor' and should be a permanent member of University of Southampton staff.
   
   Senior members of honorary clinical staff in the Faculty of Medicine and the Faculty of Health Sciences or visiting academics may be appointed to the supervisory team as main supervisors (but may not take the role of co-ordinating supervisor). Members of academically-related staff, an academic member of staff on probation, or a professor emeritus may not be appointed as a main or co-ordinating supervisor.
   
   The main supervisor has responsibility for the supervision of the design and progress of the candidate's research project and for providing academic advice to the candidate. The co-ordinating supervisor has responsibility for ensuring that the administrative processes for the research student are completed in a timely manner throughout a student’s candidature. The supervisory team may contain additional supervisors, who may be external to the University, and shall report on the candidate's work and progress when requested to do so by the Faculty Graduate School directorate. The Code of Practice for Research Candidature and Supervision sets out the responsibilities of the supervisory team.
   
   
9. Every candidate will take part in an individualised assessment of their research training needs with their supervisor(s) at the commencement of their postgraduate research studies. Candidates will also be required to take part in a postgraduate student research training programme which addresses research/generic/transferable skills and may include a range of compulsory and optional elements, the former as determined by the Faculty Graduate School directorate.
   
   
10. In addition, the Faculty may approve arrangements for an individual candidate to receive supervision jointly by the University and the clinical institution where the candidate is undertaking his/her research.
    

11. The Faculty may at any time review the progress of an individual candidate. If this is unsatisfactory and if, after due warning, there is insufficient improvement, the Faculty may recommend termination of candidature to Senate. The candidate may appeal against the decision by using the procedure set out in the General Regulations (Section IV: Regulations Governing Academic Appeals by Students.
    
    
12. Candidates registering for the degree of DM may apply to transfer to MPhil or PhD registration after at least one year of part-time registered study. Candidates wishing to transfer from DM to PhD registration must first successfully complete the required transfer/upgrade process as outlined in Paragraphs 66 - 71 of the Code of Practice for Research Candidature and Supervision not less than six months before submission of the PhD thesis. Time already spent in candidature for the DM will count towards the period of study required for the MPhil or PhD.
    

13. If the candidate has completed not less than two years part-time registered study, the Faculty may allow transfer to nominal registration for a period not exceeding twelve months in the first instance. The supervisor(s) must confirm that the minimum period of candidature has been completed, research is substantially complete as determined by the Faculty Graduate School directorate, and the thesis is being written up. A candidate returning from suspension may not transfer to nominal registration until at least two months after his/her return from suspension. If a candidate is on nominal registration for longer than six months a fee becomes payable (see Section IV of the University Calendar). In cases of illness, family crisis or exceptional or unforeseeable circumstances beyond the candidate's control, the Faculty may permit a candidate to suspend when in nominal registration (see Regulation 17 'Temporary Suspension').
    
    
14. Candidates retain access to library and computing facilities until their thesis is examined and, where appropriate, any revisions requested by the examiners have been made. Access to other facilities (eg: office space) may be extended at the discretion of the Faculty .
    
    
15. With support from his/her supervisor, a candidate may apply in writing to extend the period of nominal registration beyond twelve months, taking account where applicable of Regulations 19 and 20 below regarding extension of candidature.
    
    
16. Periods of nominal registration count towards the maximum period of candidature.
    

17. Candidates must continue in registration for the degree until such time as they submit their thesis or withdraw, except that the Faculty Graduate School directorate may permit temporary suspension of candidature. The Faculty Graduate School directorate may allow suspension of candidature, having considered a request from the candidate accompanied by a written justification and supported by the supervisory team. In general, suspensions are allowed in extenuating circumstances (eg: illness, family crisis or unforeseeable problems beyond the candidate's control) and should not be granted as a matter of course. The maximum period of suspension should be stipulated in accordance with the University's Regulations governing Transfer, Suspension, Withdrawal and Termination (Section IV of the University Calendar). In the case of Research Council or sponsor-funded candidates, due regard should be given to Research Council or sponsor rules governing suspension. Periods of temporary suspension shall not count towards the maximum period of study. On returning from suspension a candidate who intends to submit his/her thesis must give the required two months' notice using the Intention to Submit form. The Intention to Submit form may only be submitted by a candidate in active registration.
    
    
18. Suspended candidates should not receive supervision and normally should not have access to services. However, where a Faculty/Accredited Institution judges that there is a need, access to services can be granted on an individual candidate basis through the student administration system.

19. The minimum and maximum periods of candidature should be strictly adhered to. Extensions of candidature beyond the maximum period of time will be granted only where there is good cause and on specific application by the candidate, supported by the supervisory team, before the candidature is due to expire. The Faculty Graduate School directorate may allow extension of candidature having considered a request from the candidate accompanied by a written justification and supported by the supervisory team. An action plan should be agreed with the candidate setting out what needs to be achieved during the extension period.
    
    
20. Extensions may be approved at Faculty level by the Faculty Graduate School directorate (see PGR Extension of Candidature in the Quality Handbook for information on extension to candidature and a template application form for extensions). Extensions should be requested only exceptionally when unforeseen circumstances arise and such circumstances must be demonstrated in each case. Due regard should also be given to limits or conditions placed on extensions by Research Councils or sponsors, and any penalty which may apply if funded candidates extend their study period. Applications for extension must be submitted with the supervisory team's approval through the Faculty Graduate School directorate. The relevant fee will be charged in accordance with the candidate's registration status; ie: whether in candidature or in nominal registration.

21. Exceptionally, candidates may apply for the award of the DM degree without having pursued a programme of registered study, as follows:
    
    
    1. Southampton graduates not employed in hospitals or institutions associated with the Faculty of Medicine may apply to submit a thesis for examination without registering as a student of the University if they can provide evidence that they have tried unsuccessfully to submit for the degree at their local university.
       
       
    1. Any graduates who hold a Consultant or equivalent position, or who work in General Practice and who are employed in local hospitals or institutions associated with the Faculty of Medicine, may apply for the award of the degree by submission of published works. Such works should be broadly comparable to a DM thesis, as specified in regulation 24 below. The normal requirement would be a minimum of four peer-reviewed papers in respected journals which form a coherent body of work.
       
       
    2. The published material should be bound together with an abstract and a supporting statement indicating the candidate’s aims, the nature of the research, and the contributions to it of the works submitted. Where published papers from different sources are included, the candidate must provide a separate introduction which links the material and demonstrates the nature and extent of his/her original contribution. If the published work is already in book form, the abstract and supporting statement must be bound.
       
       
    3. If the candidate incorporates material which has been produced in collaboration with others, a written statement should be included indicating the share the candidate personally took in the work.
       
       
22. Such candidates will not be allocated a supervisor but will be allocated an academic mentor who will provide informal guidance during the preparation of the candidate’s thesis or published works. The proposed area of research must be approved by the Faculty normally at least one year before submission of the thesis.
    

23. Regulations applying to the degree of PhD shall also apply to candidates for the degree of DM.
    

24. The degree of Doctor of Medicine denotes high professional standing and good competence as evidenced by high quality clinically orientated or biomedical research. Candidates must provide evidence that they have mastered a special field within the broad remit of clinical medicine or surgery, or more basic science as it relates to those areas. The scientific and research methods employed by the candidate must be validated. The work should be of a standard that might reasonably be expected from a candidate who has spent at least two years in part-time research. Candidates will be expected to demonstrate they have met the criteria expected of other doctoral level degrees as set out in Paragraph 5 of the Code of Practice for Research Candidature and Supervision.
    
    
25. For each candidate normally one internal and one external examiner shall be appointed to examine the thesis; in exceptional cases one additional external examiner may be appointed. No member of the supervisory team may be appointed as an internal examiner; nor may they take part in the judgement of the thesis under consideration in any other way. In addition, other researchers who have any co-authoring or collaborative involvement in the candidate's work, or whose own work is the focus of the research project such that there would be a conflict of interest or a potential lack of objectivity, may not be appointed as internal or external examiners. Members of staff who have had pastoral involvement with the candidate such that objectivity would potentially be affected may also not be appointed to the examining team. However, at the request of the candidate, one member of the supervisory team may be invited to the viva voce, but a supervisor who is requested to attend by the candidate will not play an active role in the examination. Where the candidate wishes a supervisor to be invited, a request should be made in writing to the Faculty Graduate School Office.
    
    
26. Candidates for the DM will be required to attend for an oral examination. In conducting the oral examination, arrangements will be made, where necessary, to accommodate the requirements of candidates with special communication needs.
    
    
27. The examiners for each candidate shall recommend one of the following courses of action:
    
    
    1. That the degree of DM be awarded.
       
       
    2. That the degree of DM be awarded subject to minor amendments to the thesis being made by a date specified; (minor amendments include: minor omissions of substance, typographical errors, occasional stylistic or grammatical flaws, corrections to references, addition/modification of one or two figures, and minor changes to layout and require no new research. These changes need only be certified by the internal examiner). The date specified for the submission of such minor amendments should normally be no later than a month after the formal notification to the candidate.
       
       
    3. That the degree of DM be awarded subject to the correction of modest errors/omissions of substance being made by a date specified (the procedure for certification of the amendments should be clearly specified in the report). Such amendments may require limited further analysis but will not affect the originality of the central thesis. They will be of a scale to require certification by both the internal and external examiners, though normally not so extensive that an oral is required. The date specified for the submission of such intermediate amendments should normally be no later than six months after the formal notification to the candidate.
       
       
    4. That the candidate be required to attend for a further oral examination.
       
       
    5. That the candidate be permitted to submit, by a date specified, a revised thesis for the same degree for re-examination on one subsequent occasion. The date specified for submission of the revised thesis should normally be no later than twelve months after the formal notification to the candidate. As a fee is payable, the Fees Office should be informed when a candidate has been asked to submit a revised thesis.
       
       
    6. That the degree be not awarded and that resubmission of the thesis be not permitted.
       
       
    It should be noted that where the recommendation of the examiners is for re-examination at a later date as set out in paragraph e. above, options d. and e. are not available as outcomes at the later re-examination.
    
    
28. A candidate who fails to submit a corrected or revised thesis by the date set by the examiners shall normally be regarded as having failed the examination and the recommendations of the examiners shall lapse. In exceptional circumstances a revised date for submitting corrections may be approved by the Faculty Graduate School directorate.
    
    
29. Where the examiners recommend that the degree not be awarded and that submission of a revised thesis be not permitted, the candidate may ask for the case to be reviewed in accordance with the procedures laid down by Senate. A copy of the Regulations Governing Academic Appeals by Students may be obtained from Section IV of the University Calendar.
    
    

1. Exceptionally, candidates may apply for the award of the degree without registering as students of the University following submission and examination of a thesis or published works (see Regulations 21 and 22).
   
   

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Last reviewed: 01-Aug-2015
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