University of Southampton Calendar 2015/16


University Calendar 2015/16 Section IV : Enrolment Declaration

To complete enrolment, PLEASE READ the following statements and tick the box at the bottom of the page to confirm you have read, understood and accept the statements.

University of Southampton Charter, Statutes, Ordinances and Regulations

I hereby acknowledge that as a student of the University of Southampton I am bound by all the requirements in force under Charter, Statutes, Ordinances and Regulations of the University as amended from time to time. I understand that these include the requirement that all outstanding academic debts to the University are paid before an award can be confirmed and that for serious breaches of regulations the penalties may include termination of enrolment. I confirm that the information on these pages is correct to the best of my knowledge.

Statement of Policy regarding the Data Protection Act 1998

I consent to the University processing my personal information in accordance with the Data Protection Act 1998 and in the circumstances described below.

As a general principle, information collected about students will be stored as a permanent part of the University's records and used only for the purposes for which it was collected. It is used to support the University's central and legitimate activities (mainly teaching and research, administration, pastoral care and health and safety) and the procedures that underpin those activities (e.g. admitting, enrolling, accommodating and examining students, compiling records and statistics, administering tuition fees and bursaries, liaison with the Southampton University Students' Union, administering graduation and developing a continuing relationship with the University). Information may also be collected and stored as required by and in the manner prescribed by law. The information collected will be no more than is necessary for these purposes. For the purposes of the Data Protection Act 1998, the data controller is the University of Southampton. The University will attempt to ensure that this information is as accurate as possible, kept up to date and safeguarded from unauthorised disclosure.

It may, however, be disclosed in certain appropriate circumstances, for example to UCAS; in references to prospective employers or to another university; in cases where this is necessary to fulfil the University's statutory obligations to authorised bodies, including in connection with immigration and nationality, the National Student Survey, council tax and electoral register; to staff and officers of the University; to other parties in the pursuit of the University's legitimate interests, such as publishing examination results (whether on the Internet or via any other medium) and providing reports to grant-awarding authorities and sponsors; or in accordance with the University's Notification with the Information Commissioner. Information about how your data is used by the Higher Education Statistics Agency can be found here.

It should be noted that, where information is held by one organisational unit of the University for several purposes set out in the University's Notification, the presumption will be that the information may be disclosed to other organisational units of the University in furtherance of any or all of those purposes. When necessary, data will also be disclosed to employers responsible for supervising students during periods of practical experience required as part of their degree programme or to other educational institutions where a collaborative, joint or exchange programme is undertaken. The University may be called upon to co-operate with the police in a criminal investigation or with certain other public authorities and, in such circumstances, personal data may be released. Publication of examination results on the Internet, and disclosure of data relating to overseas and sponsored students and exchange and collaborative programmes, among others, may involve a transfer of personal data to a country outside of the European Economic Area which does not have comparable data protection legislation.

The University also reserves the right to release appropriate and relevant information to a parent, guardian or sponsor of a student to ensure or facilitate payment of any fees due to the University.

Sharing assessment information

I consent to the University making available to third parties, any piece of assessment work that I may undertake as a requirement of my programme of study where this is necessary for the conduct of proper academic business and quality assurance. This may include assessed items being stored by third parties, and further reproduced to assess work submitted at a later date. Assessment items submitted may also be reproduced for comparison against work submitted by other institutes.

Sharing disability information

If I disclose a disability or specific learning difficulty to the University I consent for Student Services at the University to sensitively share relevant information about any support requirements I may have within the University to enable the University to meet those support needs. I understand that appropriate information about my Disabled Students' Allowances (if eligible) may be disclosed to funding bodies external to the University (e.g. SFE, NHS or Research Council). Statistical information, which would not identify me, may be included in reports.

Sharing information in an emergency

I understand that if the University is seriously concerned about my safety or that of others it will discuss with me which external services may need to be involved in any support I may require. The University may, in very serious circumstances, contact external services without my permission to facilitate professional support (e.g. Doctor or emergency services). Whenever possible, I will be informed if information is to be shared externally.

Satisfying admissions and assessment conditions

This enrolment is subject to me satisfying any outstanding requirements resulting from the admissions process, previous assessment, or any other stipulations required by my programme of study.

Students' Union

SUSU is the University's students' union regulated under the 1994 Education Act and is the representative body for all the students of the University. When you enrol on a credit bearing programme or higher degree by research at the University of Southampton you automatically become a member of SUSU.

SUSU is an independent company, limited by guarantee. Full membership is free and automatic; there is the potential to incur a 10p liability per member in the unlikely event SUSU should ever cease to exist.

We are required to bring to your attention your right under the Education Act 1994 to opt out of membership of SUSU should you choose, details are in the Code of Practice agreed by the University's Council, which is available here. Should you decide that you would prefer not to be a member, you should complete and sign the appropriate form (Details can be found under Opting out of Membership in the University Calendar) and return it to Student Services Centre within four weeks of your enrolment or the start of your programme of study, whichever is the later date.

Please note; The University will share some of your data with SUSU to form SUSU's membership. If you would like further information about this, please contact the Student Records Team by emailing sturec@soton.ac.uk.

Surveys and market research

The University conducts surveys and market research to help it make informed decisions about the student experience, student development, and the quality of the learning and teaching it provides, as well as informing national databases. The University would like to contact you by e-mail from time to time to seek your participation in this research (surveys, focus groups, etc.). Are you willing to agree to your email address being used in this way for the following purposes?

The surveys will fall into two categories:

Category 1	Surveys at national level initiated by external bodies such as the National Student Survey, the Postgraduate Taught Experience Survey, the Postgraduate Research Experience Survey, DLHE and the Student Barometer; and
Category 2	Surveys/market research at internal University level which are deemed to be core to the student experience and quality of their education.

Do you consent to your University email address being used to contact you for:

Category 1	Surveys at national level initiated by external bodies and subject to University of Southampton ethics approval.	YES/NO
Category 2	Surveys generated at internal University level and subject to University of Southampton ethics approval.	YES/NO

My responsibilities

After I have enrolled I accept that it is my responsibility

to check the exact details of my tuition fees so that I am aware of how much and when these fees become due.
to check regularly my University of Southampton email account as important information regarding my programme of study, tuition fees and accommodation (if applicable) will be sent via this medium.
to apply for a University ID card (new entrants only)

I confirm I wish to enrol for 2015-2016 Academic Session. I understand that, by confirming below, University fees become due and I agree to pay my fees in accordance with the University's fee payment policy.

(Further information for undergraduates is available at www.southampton.ac.uk/undergraduate/tuition_fees/. Further information for postgraduates is available at www.soton.ac.uk/postgraduates/feesandfunding or from the Student Services Centre.)