| Students who are Visa Sponsored in accordance with the Regulations relating to Students Sponsored by the University under Tier 4 of the Points Based System must provide the University with their Personal Details and ensure that their Personal Details are kept up to date in accordance with Clauses 1 to 5 below. |
| It is in the best interests of all students to provide the University with their Personal Details and ensure that they are kept up to date. |
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| Definitions |
| For the purposes of this section of the Regulations the following terms shall have the meanings specified. |
| The term 'Personal Details' includes: |
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- Address
- Permanent address
- Term-time address
- Any other address
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- Telephone number
- Landline
- Mobile telephone number
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- Email address
- University of Southampton email address
- Personal email address
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- Name
- Last name
- First name
- Middle name
- Preferred first name
- Legal name if different from above
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| Headings are inserted for convenience only and shall be ignored in interpreting the terms of these Regulations. |
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| Provision of Personal Details |
- Every student must provide the University with their Personal Details when they enrol in accordance with the Enrolment Policy
- Every student must update their Personal Details in the Student Records Self-Service System if there are any permanent or temporary changes and ensure that these records are kept up to date.
- Every student must check that their name is correctly detailed on the Student Records Self Service System before their award is granted.
- Students must present formal identification to their School Office if their Legal Name needs to be changed.
- The University of Southampton will not re-issue degree certification unless there has been an error attributable to the University or the student has had their gender re-assigned (see
Student and Academic Administration: Certificates for more details).
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| Penalties for failure to Provide Personal Details |
In the event that a student fails to provide and/or update their Personal Details, the University reserves the right to:
- Remove Visa Sponsorship in accordance with the Regulations relating to Students Sponsored by the University under Tier 4 of the Points Based System.
- Impose financial penalties for re-issue of any documentation or communication caused by incorrect personal details.
- Take action under the regulations relating to Student Discipline.
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