University Calendar 2008/9
Section III : The Ordinances of the University
Part 2 : Organisation and Government


MAIN INDEX
PREFACE
SECTION I
SECTION II
SECTION III
SECTION IV
SECTION V
SECTION VI
SECTION VII
SECTION VIII
SECTION IX
ARCHIVE 2002/3
ARCHIVE 2003/4
ARCHIVE 2004/5
ARCHIVE 2005/6
ARCHIVE 2006/7
ARCHIVE 2007/8
2.1 Faculties
  The Faculties within the University shall be the Faculties of:
    Law, Arts and Social Sciences
Engineering, Science and Mathematics 
Medicine, Health and Life Sciences 
     
2.2 The Faculty of Law, Arts and Social Sciences
  The following Schools and Research Centre shall be assigned by the Faculty of Law, Arts and Social Sciences: 
    School of Humanities
Winchester School of Art
School of Education
School of Law
School of Management
School of Social Sciences
The Southampton Statistical Sciences Research Institute
       
2.3 The Faculty of Engineering, Science and Mathematics
  The following Schools and Research Centre shall be assigned to the Faculty of Engineering, Science and Mathematics:
    Institute of Sound and Vibration Research
School of Chemistry
School of Civil Engineering and the Environment
School of Electronics and Computer Science
School of Geography
School of Mathematics
School of Physics and Astronomy
School of Ocean and Earth Science
The Optoelectronics Research Centre
       
2.4 The Faculty of Medicine, Health and Life Sciences
  The following Schools shall be assigned to the Faculty of Medicine, Health and Life Sciences:
    School of Biological Sciences
School of Health Sciences
School of Medicine
School of Psychology
       
2.5 The Schools of the University and their Heads
 
  1. The number and titles of the Schools in the University shall be determined from time to time by the Council on the recommendation of the Senate.

  2. The Head of each School is responsible to the Senate and the Council through the Vice-Chancellor for the leadership, management and well-being of the School.
2.6 The Boards of the Schools
 
  1. The Boards of the Schools shall consist of ex officio, additional and elected members. The Board of each School shall determine the election procedures and periods of office of the elected members.

  2. The ex officio members of the Boards shall be as follows:

    All Boards
    The Head of the School
    The Dean and Associate Deans of the Faculty
    The Academic Staff of the School provided that their appointments are for one year or more
    The Secretary to the Board

    Board of the School of Medicine
    The Regional Postgraduate Dean of Medical Studies
    The Honorary Senior Lecturers
    The Honorary Senior Clinical Lecturers

  3. The additional members of the respective Boards of the Schools shall be as follows:

    Board of the School of Humanities
    The Head of the Winchester School of Art
    The Manager of the Turner Sims Concert Hall

    Board of the Winchester School of Art
    The Head of the School of Humanities
    The Director of the John Hansard Gallery
    The Director of the Winchester Gallery

    Board of the Institute of Sound and Vibration Research
    The Head of the South of England Cochlear Implant Centre
    The Manager of each Advisory Unit associated with the School

    Board of the School of Electronics and Computer Science
    The Manager of each Advisory Unit associated with the School

    Board of the School of Engineering Sciences
    The Manager of each Advisory Unit associated with the School

    Board of the School of Medicine
    Two representatives from each of the Schools specified to be appointed by the Board concerned:

    Biological Sciences
    Health Sciences
    Psychology

    Representatives of the National Health Service, not exceeding 30 in number, as may be appointed by the Board following consultation with the Dean.

    Board of the School of Health Sciences
    Two representatives from each of the Schools specified to be appointed by the Board concerned:

    Biological Sciences
    Medicine
    Psychology

    Representatives of Local Healthcare Services, not exceeding 3 in number, as may be appointed by the Board following consultation with the Dean.

    All Boards
    Such other persons, not exceeding 10 in number, as may be appointed by the Board concerned following consultation with the Dean.

  4. The elected members of the Boards of the Schools shall be as follows:

    1. Such number of and categories of staff in the School not otherwise members of the Board, as shall be determined by the Board following consultation with the Dean. Provision shall be made for at least six persons to be elected and the overall number of such members of staff shall be less than the total number of ex officio members of the Board.

    2. Such number of students enrolled in the School, not less than six nor more than twelve, as shall be determined by the Board following consultation with the Dean.

  5. The Head of the School shall be the Chair of the School Board and the Board may appoint a Deputy Chair.

  6. A meeting of each School Board shall be held at least once per term. A meeting may at any time be summoned by direction of the Chair and shall be summoned on the requisition in writing of at least one quarter of the membership.

  7. The Board of each School may establish Boards of Studies to oversee particular academic programmes, and may establish such other standing, executive or consultative committees as it may see fit.

  8. Subject to any University requirements regarding the timing, mode and form of meetings and reports, the Board of each School may regulate its own procedure, co-opt other persons to attend as observers and fix its own quorum.

  9. The Head of each School shall designate a Secretary to the Board who shall normally be the Manager of the School.
2.7 University Research Centres
 
  1. The Director of each University Research Centre is responsible to the Senate and the Council through the Dean of the Faculty concerned for the leadership, management and well-being of the Centre.

  2. The Senate may authorise University Research Centres to act in a capacity analogous to that of the Board of a School with regard to the enrolment and supervision of students. In such instances, the Director of the Research Centre shall ensure mutatis mutandis that all the relevant requirements of Statutes and Ordinances (in particular Ordinances 7.3 and 7.4) are complied with.

  3. The National Oceanography Centre, Southampton, has representation on Senate in addition to that of the School of Ocean and Earth Science.
2.8 Student Membership of Committees and Boards
  The student members of University Committees and Boards shall neither participate in nor receive papers for any business affecting the appointment, promotion or personal affairs of individual members of the staff of the University or affecting the admission, academic assessment or personal affairs of individual students.
       
2.9 Elections to Membership of Senate under Statutes, Section 19
 
  1. For the purposes of the elections provided for in this Ordinance, and subject to paragraph 2 below:

    "Academic Staff" means all Professors, Readers, Senior Lecturers, Lecturers and Teaching Fellows in the Schools, and in the case of the School of Medicine any person with such title who holds contracts of employment with both the University and the appropriate National Health Service Authority which contracts taken together are specified by the University as constituting full-time employment.

    "Research Staff" means all those members of the Research and Analogous Staff of the University holding the title of Research Director, Senior Research Fellow or Research Fellow.

    "Professional and Services Staff" means those staff responsible to the Director of Information Systems Services, the University Librarian, and the Director of Student Services who are not members of Senate by virtue of any other provision of Statute or Ordinance.

  2. The members of staff entitled to vote and be elected in the elections are those who have taken up their appointments in the University on or before the 1 January immediately preceding the relevant election. The Registrar and Chief Operating Officer shall arrange for electoral rolls to be maintained of each grouping of staff in paragraph 1 above.

  3. The Registrar and Chief Operating Officer shall arrange for elections to be held during the Spring Term each session. The number of Academic Staff eligible to be elected shall be calculated by reference to the FTE number of such staff in each School on or before the 1 January immediately preceding the election, as follows:

    35 or fewer FTE From the Professors, Readers and Senior Lecturers : 1 representative
    From the Lecturers and Teaching Fellows:
    1 representative
    More than 35 FTE but not more than 70 FTE From the Professors, Readers and Senior Lecturers :
    2 representatives
    From the Lecturers and Teaching Fellows:
    2 representatives
    More than 70 FTE From the Professors, Readers and Senior Lecturers :
    3 representatives
    From the Lecturers and Teaching Fellows :
    3 representatives

  4. Persons elected as members of the Senate in conformity with paragraphs 1 to 3 of this Ordinance shall hold office for a period of three years from the 1 August immediately following their election, and shall be eligible for re-election. The periods of office of the persons elected shall be so arranged that as far as possible one-third of the members retire each year.

  5. The Registrar and Chief Operating Officer shall arrange for any election of additional Professors in accordance with Statutes 19, paragraph 2 to take place during the Summer Term. For this purpose the electoral roll shall consist of the Academic Staff on the electoral roll referred to in paragraph 2 above. The periods of office of the Professors so elected shall be for one year from the 1 August following their election.
2.10 Joint Committees of the Council and the Senate
  Joint Committees of the Council and the Senate may be set up by the Council and the Senate and shall have such membership as may be mutually agreed between the two bodies.


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Submitted by the Secretariat
Last reviewed: 15-Jan-2009
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