Joint Committees of the Council and the Senate
Terms of Reference and Membership
POLICY AND RESOURCES COMMITTEE (PRC)*
Terms of Reference
- To advise and, where appropriate, to act for Council and Senate on all policy and associated procedural matters relating to the financing, organisation and development of the University.
- In pursuance of (i) above, to consider:
- the University's Mission Statement, Corporate Plan and planning cycle;
- the University's financial strategy, and the allocation of funds and the methodology for so doing;
- the University's educational provision;
- the University's research capacity; and the exploitation of intellectual endeavour;
- the University's estate strategy;
- the University's international and regional roles;
- the University's Human Relations strategy and related issues;
- the University's information strategy.
- To request, receive and consider reports and proposals on matters within its remit from the University Executive Group and from the Policy Committees for: Finance, Education, Research Enterprise and Innovation, Estates and Human Resources.
(Note: The Information Policy Review Committee will also report to PRC for the time being.)
- To consider reports from, or requested by, the Executive on the performance of individual sectors, and to report thereon to Council and Senate..
Membership
- The Vice-Chancellor (Chair)
- The Chair of Council
- The Vice-Chair of Council
- The Treasurer
- A lay member of Council : Mr A J Jukes
- The Deputy Vice-Chancellors
- The Secretary and Registrar
- The Deans of the Faculties
- The Director of Finance
- Two Heads of Schools (appointed by the Vice-Chancellor after consultation with the Heads of Schools) : Professor W Hall; Professor G Mizon
- The President of the Students' Union : Mr A Wilson
- Secretary : Ms C J Gamble
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POLICY COMMITTEES
FINANCE POLICY COMMITTEE
Terms of Reference
- To devise and recommend to Policy and Resources Committee and to Council a financial strategy for the University which will facilitate the implementation of the University's long-term Corporate Plan.
- To seek to identify new sources of funding and the scope for expanding existing sources.
- To consider proposals for strategic investments, and to make proposals to PRC concerning the means by which such investments should be funded.
- To review and make recommendations regarding the way in which financial information about the University is presented.
- Subject to the responsibility of UEG to monitor the financial performance of budgetary groups, to examine progress against the University's longer term financial plan in order to advise PRC on any corrective action considered necessary.
- To consider the impact of external factors, particularly economic and political, which might affect the financial stability of the University, and to advise PRC accordingly.
Membership
- The Treasurer (Chair)
- The Vice-Chancellor
- The Deputy Vice-Chancellor with Resources portfolio: Professor A A Wheeler
- A lay member of Council : Ms V Lawrence
- A Dean : Professor A Hamlin
- Two from Heads of Schools/Directors of Professional Services : Professor D Shepherd; Mr M McCaig
- The Director of Finance
- The Deputy Director of Finance
- Secretary : Mr M Ace
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RESEARCH POLICY COMMITTEE
Terms of Reference
- To consider and to advise Policy and Resources Committee on matters relating to the University's strategy for research, and on the deployment of resources for such purposes.
- To lead the University's response to national research assessment and similar exercises, and to develop the University's research strategy in the light of the results.
- To foster and enhance the University's relationship with key external agencies funding research.
- To keep under review the financial and other implications of externally-supported research.
- To allocate funds within the budget allocated by Council to support research-related activities, and to receive reports on the use of these funds.
- To receive reports from the Deans on the research strategies and performance of the Schools.
- To keep under review and monitor the implementation of the University's Conflicts of Interest Policy.
Membership
- The Deputy Vice-Chancellor with the Research portfolio (Chair)
- The Vice-Chancellor
- The other Deputy Vice-Chancellors
- The Deans of the Faculties (or nominees) : Professor A P Hamlin; Professor J K Hammond; Professor D M Williams
- An Associate Dean from each Faculty (appointed by the Dean concerned) : Professor J Labanyi; Professor G S Attard; Professor J E Stevenson
- One member from each Faculty (appointed by the Dean concerned) : Professor R C Lamming; Professor A D Fitt; Professor M J Simmonds
- A lay member : Professor R Holdaway
- The University Librarian (or nominee) : Dr M L Brown
- The Director of Corporate and Marketing Services (or nominee) : Mr P Staniczenko
- The Director of Finance (or nominee) : Mr A S Grice
- The Director of Research and Enterprise Services (or nominee) : Dr P W P Hooper
- Secretary : Dr P W P Hooper
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EDUCATION POLICY COMMITTEE
Terms of Reference
- To consider and advise the Policy and Resources Committee on:
- the development and implementation of the University's learning, teaching, assessment and learning resources, strategy and policies.
- the University's strategy for widening participation;
- collaborative links with other providers of education.
- To consider the implementation of the University's education policy and practice, through reports from the Deans on the progress of Schools in pursuing strategic priorities and through reports from Professional Services; and to advise PRC on the resource implications.
- To advise on the requirements for reports relating to education strategy and policies, and to coordinate the University's response to national initiatives and consultations.
- To liaise with, and make recommendations to, the Human Resources Committee on professional development activities for staff who teach or support teaching; on criteria and mechanisms that strengthen the recognition and reward of high quality by teaching staff; and on the development of appropriate opportunities for staff development in enhancing research supervision.
Membership
- The Deputy Vice-Chancellor with the Education portfolio (Chair)
- The Vice-Chancellor
- The Deans of the Faculties or nominees : Professor D M Williams; Professor A P Hamlin; Professor J K Hammond
- One Associate Dean from each Faculty (appointed by the Dean concerned) : Dr I G Giles; Dr W G Brooks; Professor R A d'Inverno
- A lay member : Ms H Chadwick
- One member of each Faculty (appointed by the Dean concerned) : Mrs R Jowett; Mr P Sparkes; Professor N Arnell
- The Director of Student Services
- The University Librarian
- The Director of Information Systems Services
- The Chair of the Academic Quality and Standards Committee
- Three student representatives (ug, pgi, pgr), one of whom should be the Vice-President (Education) of the Students' Union : Ms K Harper; Mr J Laidler; Ms S Kent
- Secretary : Dr K A Piggott
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INFORMATION POLICY REVIEW COMMITTEE
Terms of Reference
- To consider and advise Policy and Resources Committee or University Executive Group, as appropriate, regarding:
- the development and oversight of a University Information and Communication Strategy to support education, research, enterprise and innovation;
- the establishment of an appropriate regulatory framework to ensure the University's compliance with the changing legislation on information management, including the Freedom of Information Act and Data Protection Act.
- To request and consider reports from Professional Services groups on their progress in pursuing strategic priorities, and to make recommendations to other University bodies on institutional information issues.
Membership
- A Deputy Vice-Chancellor (Chair) : Professor C A Thomas
- Vice-Chancellor (or nominee) : Dr H Harley
- A lay member : Vacancy
- Deans of the Faculties (or nominees) : Professor D M Williams; Professor A P Hamlin; Professor J K Hammond
- A Head of School from each Faculty : Professor M Kelly; Professor J Corner; Professor W Powrie
- Director of Corporate and Marketing Services (or nominee) : Mr P Staniczenko
- Director of Information Systems Services : Dr P Hancock (Acting)
- The University Librarian
- Head of Legal Services
- An undergraduate student : Mr A Caldwell
- A postgraduate student : Ms L Fewell
- Secretary : To be advised
Note: The construction of this Committee is subject to review.
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ENTERPRISE AND INNOVATION POLICY COMMITTEE
Terms of Reference
- To articulate and promote the interests and priorities of the Schools in the Enterprise Agenda (which encapsulates Entrepreneurship, Education, Knowledge Transfer and Business Support).
- To consider and advise Policy and Resources Committee and Southampton Asset Management on the University's strategy and procedures for exploiting the intellectual property base of the University through:
- the promotion of enterprise culture activities in collaboration with appropriate stakeholders;
- the setting of targets for particular sectors in consultation with the groups concerned and the monitoring of performance against those targets.
- To coordinate the University's response to national initiatives and consultation relating to enterprise and innovation.
- to consider and advise Policy and Resources Committee on the provision of resources and facilities to support enterprise and innovation.
Membership
- The Deputy Vice-Chancellor with the Enterprise and Innovation portfolio (Chair)
- The Vice-Chancellor
- The Chair of the Research Policy Committee
- The Deans of the Faculties (or nominees) : Professor G S Attard; Mrs R Foskett; Professor J E Stevenson
- The Director, Centre for Enterprise and Innovation : Dr T Raven
- The Director, Research Support Office: Dr P W P Hooper
- The Chief Executive, Chilworth Science Park: Dr D P Fox
- The Head of the Careers Advisory Service : Ms A Collins
- Up to three lay members : Ms B Barker
- Up to four ad personam members : Mr N Smailes; Professor E Chell; Mr J B Boyer
- The Director of Finance (or nominee) : Mr M Ace
- Secretary : Mr D A Copland
** Appointed after consultation by the Chair of the Committee.
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HUMAN RESOURCES POLICY COMMITTEE
Terms of Reference
- To consider and to make recommendations to Policy and Resources Committee on the following matters:
- the University's human resources strategy;
- equal opportunities policy and practice;
- effective and appropriate personnel and employee relations policies;
- training and development policy and practice;
- pay, terms and conditions of employment;
- probation, appraisal and promotion processes;
- Safety and Occupational Health.
- To implement, maintain and ensure the effectiveness of policy in the above areas, including the provision of appropriate guidance, procedures, training and monitoring.
- To receive and consider reports from the Safety and Occupational Health Committee; from the officers responsible for Staff Training and for Equal Opportunities; from Joint Negotiating Committees with recognised Trades Unions; and from Job Grading Panels.
- To receive reports relating to negotiations and discussions on employee relations matters, and to report as necessary to Policy and Resources Committee or the University Executive Group.
Membership:
- The Deputy Vice-Chancellor with the Human Resources portfolio (Chair)
- The Vice-Chancellor
- The Deans of the Faculties
- The Secretary and Registrar
- The Director of Human Resources
- One (or two) Heads of Schools : Professor N Foskett
- A Director in Professional Services :Mr R Mallett
- The Chair of the Consultative Group for Safety and Occupational Health : Professor F E Gregory
- A lay member :
- Secretary: The Director of Human Resources
Safety and Occupational Health Committee
Terms of Reference
- To review and oversee the implementation of the University's polices for Safety and Occupational Health by:
- proposing health and safety policies, including the general policy and specific policies for identified risks, and accompanying guidance on the advices of the Health and Safety Office;
- proposing an action plan derived from an annual review of University health and safety performance;
- monitoring the implementation of the Safety Policy by receiving copies of reports, including audit reports;
- reviewing regularly the effectiveness of existing policies;
- recommending appropriate action where standard are not being met.
- To receive and consider reports and recommendations from the Genetic Modification Safety Committee and the Consultative Group for Safety and Occupational Health.
- To report to the Human Resources Policy Committee or to the University Executive Group, as appropriate.
Membership
- The Deputy Vice-Chancellor with responsibility for Health and Safety (Chair)
- The Deans of the Faculties (or nominees) : Mr R M Tank; Professor A Hamlin; Professor J K Hammond
- The Secretary and Registrar
- The Director of Human Resources
- The Director of Estates and Facilities
- The Director of Business and Community Services
- The Chair of the Consultative Group for Safety and Occupational Health : Professor F E Gregory
Secretary: Mrs G James
Consultative Group for Safety and Occupational Health
Terms of Reference
- To provide a forum for the discussion of policy issues and general concerns relating to Safety and Occupational Health in the University with Trades Unions and Safety representatives, and to report as appropriate to the Safety and Occupational Health Committee.
- To receive all appropriate documentation.
Membership
- Chair
- A Head of School from each Faculty (appointed by the Dean concerned) : Professor I T Cameron; Professor N J Gaskell; Professor M J Griffin
- Up to 4 School Safety Officers : Mr D Cook; Mr C E Miles; Dr M Pickett; Mr I P Carroll
- The Director of Human Resources
- The Director of Business and Community Services
- Two representatives of SLAUT : Dr S J Heron; Vacancy
- Two representatives of AMICUS : Mr K J Yeates; Mr N Fagan
- Two repesentatives of UNISON : Mrs S C Aveyard; Ms H Agnew
- Two reprsentatives of TGWU : Mr K Bennett; Ms S Saunders
- A student : Mr T Kenward
- Secretary: Mrs G James
Note: This Group discharges the legal obligation for consultation required by the Safety Representatives and Safety Committee Regulations 1977.
Genetic Modification Safety Committee
Terms of Reference
- To consider, monitor and make recommendations to the Safety and Occupational Health Committee on all matters relating to safety in work involving genetic modification as defined in the Genetically Modified Organisms (Contained Use) Regulations 2000, including verification of risk assessments of such work, registration of workers and statutory notifications made to the Health and Safety Executive in accordance with the guidance published by the Advisory Committee on Genetic Manipulation.
- To consider and make recommendations to the Safety and Occupational Health Committee on reports received from the Biological Safety Officers on procedures adopted by Schools on work in the fields specified in (i) above.
- To conduct safety inspections of work involving genetic modification to monitor implementation of the regulations, and to review the outcome of these inspections.
Membership
- Chair: Professor M Glennie
- A professor in a relevant discipline : Professor I N M Day
- Biological Safety Officers (2): Dr M A Pickett; Professor D O'Connor
- A member of the academic staff (from Highfield Site or Biomedical Sciences): Dr T Pappenbrock
- A member from the Southampton General Hospital's research staff: Dr A Al-Shamkhani
- A representative of the Divisional/School Genetic Modification Liaison Officers: Mr P Skipp
- A member from Occupational Health: Dr I Brown
- The Area Safety Adviser for Medicine, Health and Life Sciences: Mrs S Dear
- Two postgraduate students (one from Biomedical Sciences and one from a group based at SGH): Ms J C Gray; Ms A K Gill
- Secretary: Mr D A Copland
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ESTATE POLICY COMMITTEE
Terms of Reference
- To consider and advise Policy and Resources Committee on the following matters:
- the University's estate strategy;
- the maintenance and improvement of the University's physical resources and facilities, with particular reference to major capital projects;
- the coordination,timing, scope and costs of major projects (including the allocation and redistribution of space);
- the management of the University's physical environment.
- To review and oversee the division and application of the funds available (from whatever source) for the maintenance and improvement of the University estate.
- To consider reports and proposals from the Capital Developments, Design and Masterplan and Environmental Management Sub-Committees.
- To deal with such other matters as may be referred to the Committee.
Membership
- Chair from University Executive Group : The Secretary & Registrar
- The Vice-Chancellor
- A Deputy Vice-Chancellor : Professor A A Wheeler
- The Secretary and Registrar
- Two lay members (one of whom should be a member of Council): Mr M Snell; Mr T J L Roberton
- The Deans of the Faculties (or nominees): Professor D M Williams; Professor A P Hamlin; Professor J K Hammond
- The Director of Estates and Facilities
- The Assistant Directors of Estates and Facilities : Ms A Caspari; Mr S Feast; Mr Y Roussos
- The President of the Students' Union (or a sabbatical officer): Mr A Wilson
- Secretary: Mrs G James
Capital Developments Sub-Committee
Terms of Reference
- To be responsible to the Estates Policy Committee (EPC) for the commissioning, construction, planning and monitoring of individual capital projects, and to be responsible for ensuring that expenditure limits approved by PRC and EPC are adhered to, together with any siting or other constraints or requirements.
Membership
- The Chair of Estate Policy Committee (Chair)
- The Deputy Vice-Chancellor in membership of Estate Policy Committee: Professor A A Wheeler
- One member of Estate Policy Commitee (appointed by the Chair of EPC) : Professor J K Hammond
- Director of Estates and Facilities
- Director of Finance
- Assistant Directors (Commissioning/Planning & Systems) of Estates and Facilities
- Secretary: Mr D A Copland
Environmental Management Sub-Committee
Terms of Reference
- To advise the Estates Policy Committee (EPC) on the formulation, development and monitoring of an appropriate environmental management policy within the strategic objectives of the University.
- To advise EPC on appropriate management structures for implementing an environmental management policy.
- To monitor performance on environmental matters via reports from officers responsible for the delivery of environmental programmes.
- To set targets for improving performance on environmental matters.
- To have particular regard to policies for the purchase of utilities and disposal of waste, in conjunction with Purchasing Services and the Health and Safety Office, and the arrangements for recharging utilities to users.
- To formulate investment appraisal criteria for capital and maintenance projects designed to reduce utilisation of utilities (eg life-cycle costing for capital building projects).
- To devise procedures for ensuring that projects for reducing utilisation of utilities in line with the above criteria are properly implemented.
Membership
- Chair: appointed by Chair, EPC : Dr P C Lanchester
- The Energy and Design Engineer : Mr M C Turner
- One member appointed by EPC :
- Two members of staff from Estates and Facilities : Mr S K Feast; Mr Y Roussos
- Two representatives of users appointed by EPC : Dr AS Bahaj; Dr A J Evans
- An adviser on environmental issues appointed by EPC : Dr P J Shaw
- A student : Mr P Webb
- Secretary: Mr D A Copland
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OTHER COUNCIL COMMITTEES/JOINT COMMITTEES OF COUNCIL AND SENATE
Note: In accordance with Statutes 28,3 the Chair of Council and the Vice-Chancellor are ex-officio members of every Committee of the Council.
Academic Research Staff Committee*
Terms of Reference:
- To oversee the assessment, appraisal and promotion of members of the academic staff not holding posts at level 7 in the career pathways framework, in accordance with the agreed procedures (academic staff in this context includes research fellows, experimental officers and others involved primarily in academic activity).
- Where necessary, to consider appeals from individuals in relation to alleged irregularities in the promotions process.
- To act as the joint committee required under Statutes in those cases where, under rationalisation or restructuring arrangements, it is proposed that a Professor or Reader employed in another institution should transfer, with covering funding, to the University.
- To report to Senate and Council the names of those members of staff promoted to the grade of Senior Lecturer or Reader, and to make proposals to Senate and Council for the conferment of the title and status of Professor or the title of Reader on staff of the University.
- To report to Senate and Council the names of those persons awarded Southampton Senior Research Fellowships.
Membership
- The Vice-Chancellor (Chair)
- The Deputy Vice-Chancellors
- The Deans of the Faculties
- A senior academic (appointed by Senate) : Professor I Castro
- Secretary: Mr A J Strike
Honorary Degree Committee
Terms of Reference
- To consider nominations received for the award of Honorary Degrees and to make recommendations to Senate and Council.
Membership
- The Chair of Council (Chair) : Dame Yvonne Moores
- The Vice-Chancellor
- The Vice-Chair of Council : Dr B G Smith
- A Deputy Vice-Chancellor : Professor C A Thomas
- The Principals of the Accredited Colleges : Professor Philip Robinson (Chichester); Professor Paul Light (Winchester)
- The Deans of the Faculties (or nominees) : Professor D Williams; Professor A Hamlin; Professor J Hammond
- The Public Orators : Mr R W Stannard; Mr J C Smith
- Secretary: Mrs Claudine Childs
University Ethics Committee
Terms of Reference
- To be responsible for keeping under review and monitoring the implementation of the University's Ethics Policy, and for sustaining a University-wide awareness of ethical issues.
- To develop policy and guidelines with and for the Schools in relation to ethical and related issues.
- To advise School Ethics Committees regarding procedures or where a particular issue is unresolved, including where concerns are raised by participants in a particular study and, where necessary, to adjudicate upon such matters.
- With the consent of the Head of School involved, to designate particular School Ethics Committees as being resposnible institutionally for developing best practice and acting as the lead committee for certain categories of project.
- To receive at least an annual report from each School Ethics Committee.
- To ensure that members of UEC and of School Ethics Committees have received, or will receive, appropriate training in ethical matters.
- To report to the appropriate bodies within the University.
Membership
Note: The composition of this Committee is provisional.
- Chair: The Deputy Vice-Chancellor with the Research portfolio (or other senior office to be appointed on the recommendation of the Vice-Chancellor)
- The Deputy Vice-Chancellor with the Research portfolio (if not Chair)
- The Deputy Vice-Chancellor with the Education portfolio
- The Secretary and Registrar (or nominee)
- The Director of the Research Support Office
- The University Safety Advisor (or nominee)
- Two members from each Faculty (appointed by the Dean concerned)
- A senior academic with relevant experience (eg: in ethics or as a member of an LREC) (appointed by the Chair of UEC)
- Two Chairs of School Ethics Commoittees from Faculties other than that of the senior academic (appointed by the Chair of UEC after consultation with Deans)
- A person not employed by the Universith (appointed by the Chair of UEC):
- Secretary: To be advised