1. At registration all students are required to sign the following declaration (which appears on the registration form): "I hereby acknowledge that as a student of the University of Southampton I am bound by all the requirements in force under the Charter, Statutes, Ordinances and Regulations of the University. These include the requirement that all outstanding debts to the University are paid before an award can be confirmed. I confirm that the information on this form is correct to the best of my knowledge, and I consent to the University processing it as described on this form."
   
   
2. All University regulations applicable to students may be enforced under the Regulations for Discipline (see below).

Attendance

3. While the University recognises that many students combine study with paid or unpaid work, it is the responsibility of students to organise their time in ways which allow them to attend required lectures and classes, and complete assignments and examinations at the appropriate time. Persistent absence from required classes may constitute grounds for termination of course. Students must also abide by any condition of their studentships which include a restriction on part-time work as a condition of their award. Furthermore, in the event of poor academic or clinical performance, no student may cite as an extenuating circumstance that their study was adversely affected by any period of paid or unpaid work.
   
   
4. Unless admitted to a part-time course of study, students are required to keep the three University terms (two semesters) each year in full and to attend for such additional periods of study as may be required by the regulations of the course for which they are registered or by their tutor or supervisor.
   
   
5. If absent for five days or more on account of illness, students must report the absence to their tutor or supervisor who may require a medical certificate. Students holding awards from public funds who are absent through illness for 28 days or more must similarly arrange for the submission of a medical certificate.
   
   
6. Students must present themselves at such examinations as may be required by the Head of their Department but if students have not satisfied the course requirements their scripts may not be marked (see Ordinance 7.3,7).
   
   
7. Every student must notify the Academic Registrar (through the appropriate Faculty Office) of any change of home or local address, whether permanent or temporary.

Transfer, withdrawal and termination

8. An undergraduate student may be allowed to transfer from one Faculty to another with the agreement of the two Faculties concerned. Students seeking transfer must obtain from the Faculty Office in which they are now (or were last) registered, a transfer form for the present tutor's or supervisor's approval and must return this to the same Faculty Office.
   
   
9. Students who withdraw from the University (or from postgraduate candidature) not having completed their course must inform the Academic Registrar in writing.
   
   
10. (a) A student who is suspected to have committed an act of plagiarism in any element of work presented for assessment shall be subject to the implementation of academic procedures as detailed in the University plagiarism and cheating policy. A student who is found to have committed an act of plagiarism will incur a penalty in accordance with the penalty guidelines listed in the University policy. The severest cases of plagiarism may result in the reduction of class of degree award, deprivation of a University qualification, termination of course, and/or the implementation of disciplinary procedures. [amended 21/01/03]
    
    (b) For the purposes of this regulation, the definition of plagiarism is "the copying or paraphrasing, without acknowledgement, from public or private (i.e. unpublished) material attributable to, or which is the intellectual property of another, including the work of students".
    
    (c) The University recognises that plagiarism may be of written and also non-written form and therefore this regulation covers all assessment, which includes the following:

    essays, dissertations, theses, reports, laboratory books, projects, tutorial work, diaries, journals, articles, computer programmes, mathematical/computer models/algorithms, computer software of all forms (including programs, macros, spreadsheets, web pages, databases), mathematical derivations and calculations, designs/models/displays of any sort, group work, diagrams, charts, graphs, tables, drawings, works of art of any sort, fine art pieces or artefacts, digital images, computer aided design drawings, GIS files, photographs, maps, music/composition of any sort, posters, seminar presentations, and tracing.

    (d) A student who is suspected to have committed an act of cheating in any assessment shall be subject to the implementation of academic procedures as detailed in the University plagiarism and cheating policy. A student who is found to have committed an act of cheating will incur a penalty in accordance with the penalty guidelines listed in the University policy. For the purposes of this regulation cheating is defined as "acting before, during or after an assessment or examination in such a way as to seek to gain unfair advantage or assist another student to do so." [amended 21/01/03]

11. No prize or other University award shall be given to any student who is not in good academic standing.

12. Senate reserves the right to terminate at any time the course of a student whose academic work proves unsatisfactory, or whose level of attendance is unacceptable.

    Termination of course shall be notified to the student by the Academic Registrar.

    The student may ask for a review of the decision by writing to the Academic Registrar stating the grounds for requesting the review. When a student's course is terminated in September any request for review must be submitted within fourteen days: at other times of the year such a request must be submitted within twenty-one days. The Academic Registrar will submit the request to the Senate Appeals Committee.

Use of University Property

13. Students are required to pay for damage done by them to University property.
    
    
14. With the exception of student residences and the Students' Union building the buildings of the University are closed to students on Bank Holidays and during official closure periods, and from 22.30 hours to 08.00 hours at other times. Officers of student societies must arrange to terminate meetings by 22.30 hours unless they have the permission of the Secretary and Registrar or his nominee for an extension of time. The use of departmental buildings after 22.30 hours requires the permission of the Head of the Department concerned as well as that of the Secretary and Registrar or nominee.
    
    
15. Smoking is not permitted in the University buildings on the main campus (excluding the Students' Union where separate arrangements apply) or at Boldrewood except in areas designated as smoking areas.