Terms of Reference and Membership

1. To act on behalf of Council between meetings of Council, and to report on all major decisions so taken.
2. Where necessary to authorise action in relation to individual personnel matters, and to individual contractual and financial matters within agreed University policy and budgets.
3. To review the constitution and memberships of Committees of Council and of Joint Committees, and to appoint Chairs and members of the appropriate Committees; and to report to Council thereon.
4. To receive and consider, and where appropriate make recommendations to Council on, the Minutes of the Audit Committee.
5. To undertake such other duties as Council may decide.

Membership
The Chair of Council (in the Chair)
The Vice-Chair of Council; the Vice-Chancellor; the Treasurer; the Deputy Vice-Chancellors
Secretary: Mr N C Hollingdale

Audit Committee
Terms of Reference

1. To recommend the appointment of internal and external auditors to the University and to approve the terms of such appointments.
2. To review annual financial statements before they are submitted to Council.
3. To review the findings of the external auditors and to discuss with them the extent of their audit.
4. To review management procedures and monitor the effectiveness of systems of accounting and internal control.
5. To monitor the effectiveness of internal audit and the actions taken by departments in response to comments from the internal auditors and to recommend appropriate action as necessary.
6. To comment upon questions of value for money and the general efficiency, economy and effectiveness with which aspects of the University’s activity are undertaken, and to recommend appropriate action as necessary.

Membership
Mr A R Hodgson (31.7.02) (in the Chair)
Two University Members:
Professor B McCormick (31.7.03)
Professor A F W Willoughby (31.7.02)
Two external representatives: Mr M S Killingley (31.7.04); Mr C Gordon (31.7.03)
Secretary: Ms C J Gamble

Administrative Systems Committee
Terms of Reference

1. To advise the University on a strategy and priorities for the development, replacement and procurement of administrative computing systems to meet the needs of all users.
2. To advise the University on the budget required to support that strategy.
3. To advise on the changes required to administrative and management processes to achieve integrated administrative processes across the University so as to eliminate duplication and increase effectiveness.
4. To oversee the implementation of the strategy and to report to PRC and Information Strategy Committee.

Arts Centre Committee
Terms of Reference

1. To oversee the provision, development and management of facilities and resources for the Arts in the University, and to report to the University Management Group or Policy and Resources Committee as appropriate.
2. To establish such advisory groups as it may deem necessary and appropriate to consider matters relating to the artistic programmes of the Turner Sims Hall, the John Hansard Gallery and associated activities.
3. To receive reports on the budgets for the Turner Sims Hall and the John Hansard Gallery, together with reports from the Concert Manager and the Gallery Director on the discharge of the responsibilities entrusted to them, including the maintenance of the University’s art collection and the siting of works of art for display within the University.
4. To receive reports from the University’s representatives on the Board of Management of the Nuffield Theatre Trust, and from such groups as it may jointly establish with the Nuffield Theatre.
5. To be responsible for promoting the development of co-operation between the University and outside bodies in all matters relating to arts activities.

Membership
Vacancy (in the Chair)
The Secretary and Registrar; the Dean of Arts or his/her nominee; the Manager of the Turner Sims Concert Hall; the Director of the John Hansard Gallery; a nominee of the Department of Music; a nominee of the Winchester School of Art, preferably from among the members of the John Hansard Gallery Advisory Group
A representative of Council: Mr C Gordon (31.7.02)
A representative of Senate: Professor P J Pilgrim (31.7.02)
A University member of the Board of Management of the Nuffield Theatre: Professor C Kaplan (31.7.03)
A non-teaching staff representative: Ms R Carter (31.7.04)
A student: Vacancy
Secretary: Ms C J Gamble
Accountant: Mrs K L McKinstry

Welfare Services Committee
Terms of Reference

1. To oversee the provision of welfare and advisory services within the University.
2. To review the welfare and special needs of students and staff with disabilities.
3. To review the welfare and special needs of international students, and of their dependents.
4. To receive reports on the services provided by the Careers Advisory Service, the Counselling Service, the Chaplaincy, the Day Nursery, the University Health Service, and Highfield Health.
5. To allocate those funds made available to the Committee to support welfare and advisory services and initiatives.
6. To report to the University Management Group or the Policy and Resources Committee as appropriate on important policy issues arising.

Membership
Chair (appointed by Council): Ms F H Kitsell (31.7.04)
The Secretary and Registrar
The Academic Registrar
The Co-ordinator of Student Services
The Deputy Director, Business Services
The Director, Careers Advisory Service
The Head of the Counselling Service
The Executive Partner, University Health Service
The Senior Partner, Highfield Health
The Co-ordinator of the Day Nurseries
The Disability Co-ordinator
An Adviser to International Students
A University Chaplain
The University representative on the Southampton Healthy City Group
A Warden (nominated by the Wardens)
The Welfare Adviser, Student Advice and Information Centre
Education and Welfare Officer
Two other student representatives
Secretary: Mr M Dollery

General Staff Committee
Terms of Reference

1. To oversee the assessment, appraisal and promotion of the following groups of staff, in accordance with the agreed procedures:

   The academically-related staff (not being on Grade 6 or the responsibility of the Academic Staff Committee)
   The clerical staff
   The technical staff
   The manual and other staff of the University.
   

2. Where necessary, to establish Appeal Panels in accordance with the agreed procedures to hear and determine appeals from individual members of staff.

Membership
Chair (appointed by Council): Mrs J Round(31.7.02)
The Chair of Council; the Vice-Chancellor
The Chair of the Personnel Policy Committee: Professor P J Gregson
The Secretary and Registrar
A senior academic manager (appointed by Council): Professor J K Hammond
A senior academically-related manager (appointed by Council): Mr A Burgess
Secretary: vacancy

Nominations Committee
Terms of Reference

1. To consider and advise Council on those persons (including the lay Officers) who might be appointed (or reappointed) to membership of Council in the appropriate classes of membership.
2. To review the membership of Court and to advise Council on those persons who might be appointed (or reappointed) to Court in the appropriate Classes of membership.

Membership
The Chair of Council (in the Chair)
The Vice-Chair of Council; the Vice-Chancellor; the Treasurer
A Deputy Vice-Chancellor: Professor K E McLuskie
A lay member of Council: Mr A S Kent
A Senate representative on Council: Professor P J Curran (31.7.03)
Secretary: Mr N C Hollingdale

Professorial and Senior Salaries Committee
Terms of Reference

1. To make periodic reviews of the salaries of individual professors and of individual members of staff on Grade 6 of the academically related scales.
2. To oversee the appraisal arrangements for the grades of staff in (i) above.

Membership
The Chair of Council (in the Chair)
The Vice-Chair of Council; the Vice-Chancellor; the Treasurer; two Deputy Vice-Chancellors; the Secretary and Registrar
Secretary: The Secretary and Registrar

Consultative Committee on Safety and Occupational Health
Terms of Reference

1. To provide a forum for the discussion of policy issues and general concerns relating to Safety and Occupational Health in the University; and to report as appropriate to the Safety Management Group.
2. To receive all appropriate documentation.

Membership
Mr F E C Gregory (31.7.03) (in the Chair)
A representative of Council: Dr R N Richardson (31.7.04)
A representative of Senate: Professor J E Heckels (31.7.02)
Four Departmental Safety Officers:
Mr D Cook
Mrs J S Everson
Mr C E Miles
Vacancy
The Director of Human Resources
A representative of SLAUT (or alternate)
A representative of MSF (or alternate)
A representative of UNISON (or alternate)
A representative of TGWU (or alternate)
A student: Vacancy
Secretary: Mr O A Slater

Genetic Modification Committee [amended 28/1/02]
Terms of Reference

1. To consider, monitor and make recommendations to the Safety Management Group on all matters relating to safety in work involving genetic manipulation as defined in the Genetically Modified Organisms (Contained Use) Regulations 2000, including verification of risk assessments of such work, registration of workers and statutory notifications made to the Health and Safety Executive in accordance with the guidance published by the Advisory Committee on Genetic Manipulation.
2. To consider and make recommendations to the Safety Management Group on reports received from the Safety Officers on procedures adopted by Departments on work in the fields specified in (i) above.

Membership
Professor I N Clarke (31.7.02) (in the Chair)
A professor appointed by Council: Professor I N M Day
The Biological Safety Officers:Dr C D O’Connor, Dr M Pickett
A representative of the academic staff (from Highfield Site or Biomedical Sciences):Dr T Papenbrock
A representative of the Southampton General Hospital’s research staff: Dr A Al-Shamkhani
Two members of the technical or academically-related staff: Mrs P J Briggs, Mr P Skipp
A representative of the Divisional/Departmental Genetic Modification Liaison Officers: Dr F G Bull
A representative from Occupational Health Southampton University Hospitals NHS Trust: Dr I Brown
The Supervisory Medical Officer: Dr C James
The University Safety Adviser (or representative)
The Area Safety Adviser for Medicine: Ms S M Dear
Two postgraduate students: Vacancies
Co-opted member: Dr G Poppy
Secretary: Mrs J I Schmedlin

Sport and Physical Recreation Committee
The remit and composition of this Committee are under consideration.

Student Residences Review Group
Terms of Reference

1. To provide a forum for consultation on matters relating to the management and development of the University’s student residential accommodation, and to make recommendations on significant policy issues to the University Management Group or the Policy and Resources Committee as appropriate.
2. To make recommendations to the University Management Group on the levels of Hall fees and charges.

Membership
The Secretary and Registrar (in the Chair)
The Director, Business Services; the Deputy Director, Business Services; the Accommodation Officer
A Warden (nominated by the Wardens)
A Hall Manager
The Deputy Director of Finance
The Academic Registrar (or representative)
Six student representatives
Secretary: Mr O A Slater